ElentivaPeople
Employee profiles, contracts, sites, job roles and an org chart that stays current.
- Change history for every edit
- Your own custom fields
- Onboarding to termination
HR software for teams on the front line
Run your people, shifts and payroll in one place.
Elentiva brings employees, documents, attendance, leave, payroll and engagement together, so HR stops juggling spreadsheets and everyone knows who is working today.
Core HRAttendance & rosterLeavePayrollEngagementMobile app: coming soon
The problem
HR shouldn’t live in five spreadsheets and a WhatsApp group.
Staff records in one file, rosters in another, leave on paper, payroll in a separate tool, and certificates in someone’s inbox. Every month-end, someone stitches it all together by hand.
- One record per person, used by attendance, leave and payroll
- Approvals that follow your reporting lines
- Payroll that reads approved overtime and unpaid leave by itself
What Elentiva replaces
| Task | Before | With Elentiva |
|---|---|---|
| Staff records | Excel | Employee profiles |
| Rosters | Printed sheet | Roster & shifts |
| Leave | Paper forms | Two-level approval |
| Payroll | Separate tool | Runs & payslips |
| Certificates | Someone’s inbox | Documents with expiry |
Everything in one platform
From first day to final payslip.
Every module works from the same employee record, so nothing is typed twice.
Documents
Upload licences, certificates and IDs, review them, and track every expiry date.
- Verify or reject with a reason
- Expiring and expired on Home
- Document types with expiry rules
Attendance & roster
Shift patterns, rosters, clock in and out, approvals and timesheets.
- Late, absent and overtime worked out
- Remote and on-site
- Sites in different time zones
Leave
Leave types with your rules, balances that update themselves, and a team calendar.
- Manager, then HR approval
- Half days and public holidays
- Accrual and carry-forward
Payroll
Monthly runs with statutory contributions and tax, approval, payslips and export files.
- Sri Lanka ready: EPF, ETF, APIT
- Approved runs are locked
- Bank, journal and statutory files
Engagement
Announcements, a shared planner, clubs, thanks, mood check-ins and a points leaderboard.
- Welcome questions for new joiners
- Notifications by role
- Reports with CSV
Payroll
Payroll that already knows who worked and who was on leave.
Elentiva calculates pay from the same records HR already keeps: salary, allowances, approved overtime and unpaid leave. Statutory contributions and tax follow dated rules your company owns.
- Sri Lanka pack included: EPF 8% and 12%, ETF 3%, APIT
- Recalculate as often as you like until an administrator approves
- Payslips published to each person, with a notification
- Register, journal, statutory return and bank list as CSV
Draft→Calculated→Approved→Published
Example figures from the Sri Lanka pack. Other countries can be set up with your own rules.
Engagement
Keep frontline teams in the loop, and enjoying it.
The people who never sit at a desk are usually the last to hear news. Elentiva gives everyone the same place to look.
Announcements
HR posts news with a priority, dates and a file. Everyone sees it on Home, and HR sees who has read it.
Planner & events
Company events, holidays and leave on one shared planner, with “Coming up” on every home screen.
Clubs & centres
People join clubs or suggest new ones; HR approves. Centres of excellence share know-how across sites.
Thanks
Colleagues thank each other with badges, so good work is seen beyond one shift.
Mood check-in
One tap a day. HR sees totals only, and small groups are never split, so nobody can tell who felt what.
Points & leaderboard
Points for reading news, thanking colleagues and joining in. HR sets what each activity is worth.
Workforce readiness
Know who’s cleared to work. Today, and soon automatically.
Elentiva already tracks every document and its expiry date. Next, it will check each person against what their role requires and chase renewals for you.
Available now Live
- ✓Document types with expiry rulesDecide which documents expire and how many days’ warning you want.
- ✓Review before it countsEvery upload is checked and verified or rejected with a reason.
- ✓Expiring and expired on HomeSee who needs attention the moment you sign in.
Coming soon In development
- →Readiness check per role“A driver needs a licence and a medical”, checked every night: green, amber or red.
- →Document AIStaff send a photo; AI reads the type, number and expiry date.
- →Industry packs and remindersReady-made checklists per industry, and renewal reminders sent for you.
Coming soon
The Elentiva mobile app.
For staff who are never at a desk: clock in, ask for leave, open payslips and read news from their phone. Managers approve on the go.
- Clock in and out at the start of a shift
- Leave balances, requests and approvals
- Payslips, announcements and notifications
Until then, everything works in the browser on any phone. Ask about early access.
Any industry
One platform, set up around how you work.
Sites, job roles, shift patterns, leave rules and document types are all yours to define.
Security
Built for sensitive employee data from day one.
Passports, salaries and medicals need more than a shared drive. Elentiva keeps every company’s data apart and records who did what.
Company data kept apart
The database itself refuses access across companies.
Four clear roles
Administrator, HR, manager and employee each see only what they should.
Full audit trail
Every change and approval is recorded with the person who made it.
Locked payroll
Approved pay runs can’t be changed by anyone, enforced in the database.
FAQ
Questions we hear often
What can I use today?
Employees, contracts, sites and job roles, documents with expiry dates, attendance and rosters, leave, payroll (with the Sri Lanka pack) and engagement: announcements, planner, clubs, thanks, mood check-ins and the leaderboard.
What is coming soon?
The mobile app, the automatic readiness check per role, Document AI that reads uploaded files, industry packs and automatic renewal reminders. Early customers get them first.
Does payroll work outside Sri Lanka?
The payroll engine is country-neutral: contributions and tax are rules your company sets. Sri Lanka ships ready to use; for another country we help you set up the rules.
Can managers approve leave?
Yes. A person’s direct manager decides first, and leave types can also need HR. Nobody can approve their own request.
How long does setup take?
Most teams are live within a week. We import your employees from a spreadsheet, set up sites, shifts and leave types, and apply the payroll pack.
What does it cost?
Free for up to 10 employees. Paid plans are priced per employee per month. See pricing.
See Elentiva with your own team.
A 30-minute walkthrough using your sites, roles and pay rules. No slides, no pressure.